Start by going to "Board Portal" / "Shareholders' Meegings" and select "New Meeting" and finally whether it is an extra general meeting (EGM) or an annual general meeting (AGM).

Then select the type of meeting, time and place:

There are four types of meetings: Per Capsulam, Phone, Physical and Physical and Phone.

The only way that Phone and Physical differ is that there will be an added field for the phone number to join if you choose Phone, whereas Physical will have a field for the address.

Per Capsulam meetings are special in that this means that the meeting is not really held; you only send out the meeting minutes for signature, and it needs to be signed by all shareholders. For a number of reasons, the Swedish Company Registration Office, Bolagsverket, has a hangup regarding per capsulam meetings, and so decision made at per capsulam meetings run into more (unnecessary) scrutiny. For that reason, if you are planning on making a decision at a per capsulam meeting, it may be wise to create it as a physical meeting, but where all shareholders are appointed as verifiers. This means that all shareholders will sign the meeting minutes, just as a regular per capsulam meeting, but the likelihood of objections by Bolagsverket will diminish.

The ending time for the meeting is optional.

The setup

Now it is time to finalize the setup of the meeting. Start by going to "Settings":

First, you confirm the time and place:

Then you select the language. The meeting minutes must have text in Swedish, otherwise the meeting minutes will not be accepted by Bolagsverket (if there is a decision that requires registration).